RULE 1.9.22: TRANSMISSION OF INFORMATION FROM MARITIME TRANSPORTATION COMPANIES THROUGH THE DIGITAL WINDOW

For the purposes of articles 6 (LA: Art. 6), 7 (LA: Art. 7), 20, sections III and VII (LA: Art. 20) and 36-A, section I, subsection b) (LA: Art. 36A) of the Law, the maritime transportation companies or those authorized by them, shall transmit through the Digital Window an electronic document with the information related to the merchandise they transport, their means of transport and of the manifest that includes the cargo:

I. The electronic document referred to in this rule must contain the following information:

a) The Carrier Harmonized Alphanumeric Code (Código Alfanumérico Armonizado del Transportista) referred to in rule 2.4.4. (RGCE 2020: Regla 2.4.5), of the maritime transportation company and the general shipping agent or shipping consignee agent of vessels.

b) Country of the flag of the vessel.

c) Name and identification code of the vessel (IMO code).

d) Voyage number.

e) Manifest number.

f) Type of operation: import or export.

g) Estimated date of arrival / departure.

h) Container data (these data should not be declared in the case of bulk or ballast merchandise):

1. Codes: descriptive, alphabetical, and numerical.

2. Type.

3. Status (empty or loaded).

i) Container stamp number.

j) Carrier Harmonized Alphanumeric Code (Código Alfanumérico Armonizado del Transportista) of the person issuing the bill of lading.

k) From the bill of lading:

1. Number and type of bill of lading: Master.

2. Port of loading for import or first port of destination for export.

3. Port of arrival for import or port of departure for export.

4. Country or city where the carrier took possession of the cargo.

5. Total number of pieces.

6. Total weight of the merchandise and unit of measure of the weight.

7. Packaging code.

8. Code of the controlled premise where the merchandise are entered upon shipment or disembarkation, provided for in the "Guidelines with the technological specifications for the transmission to the Digital Window of the transport document in maritime traffic", issued by the General Customs Administration (Administración General de Aduanas), which may be consult the Service Tax Administration (Servicio de Administración Tributaria) Portal.

9. Details of the consignee, shipper and of the person who will be notified upon arrival, as stated in the bill of lading:

i) In the case of imports, the name, Federal Taxpayer Registration (Registro Federal de Contribuyentes) or tax identification card used for the payment of taxes, full address and telephone number of the consignee of the merchandise, except in the case of bills of lading consigned to the order.

In the case of goods for import corresponding to household goods or made by diplomatic missions, consular or international organizations, or in the case of foreigners, the generic Federal Taxpayer Registration (Registro Federal de Contribuyentes) EMB930401KH4, OIN9304013N0 or EXTR920901TS4, may be declared, as appropriate.

ii) In the case of exports, the name, Federal Taxpayer Registration (Registro Federal de Contribuyentes) or tax identification card used to pay taxes, full address, and telephone number of the shipper of the merchandise; as well as the name, Federal Taxpayer Registration (Registro Federal de Contribuyentes) or tax identification card used for the payment of taxes and full address of the consignee of the merchandise and of the person to whom the arrival should be notified.

In the case of those shippers, consignees, or parties to notify who reside in countries where there is no tax identification card, said information will not be declared.

l) Data of each of the merchandise transported:

1. Quantity.

2. Description.

3. Gross weight.

4. Unit of measurement of weight.

5. Packaging code.

6. Subheading according to the Tariff of the Law on General Import and Export Taxes (Tarifa de la Ley de los Impuestos Generales de Importación y de Exportación) (harmonized code), if available.

7. Identification and brand numbers (when they exist).

8. VIN number, in the case of vehicles.

9. In the case of dangerous merchandise, indicate the description, the United Nations number, as well as the name of a contact person and their telephone number, in case of emergencies.

m) In the case of merchandise that are transferred from one vessel to another (transshipment), in addition to the above, the electronic document must contain the following information:

1. Transshipment code.

2. Port of destination of the merchandise.

3. Carrier Harmonized Alphanumeric Code (Código Alfanumérico Armonizado del Transportista) and name of the carrier that will continue the transshipment.

II. The transmission of the electronic document will be subject to the following:

a) Information may be provided in Spanish or English.

b) In importation, it must be done 24 hours in advance of loading the merchandise onto the vessel. Except in the case of the following operations where the transmission can be made up to 24 hours before the arrival of the vessel to national territory:

1. In the case of bulk merchandise of the same species provided for in rule 3.1.21, section II, subsection d) (RGCE 2020: Regla 3.1.21).

2. Operations of merchandise not transported in containers carried out by the automotive terminal or manufacturing of motor vehicles and the commercialization of new vehicles identified by the Secretary of Economy (Secretaría de Economía).

3.Operations of metal sheets and tubes and coil wire, as long as it is a uniform and homogeneous load.

4. In the case of loose cargo that is not presented in containers, such as boxes, bags, sacks, and barrels.

5. Merchandise transported by roll-on/roll-off ship.

6. In the case of empty containers.

7. In the case of ballast, this situation must be stated.

c) In export, it must be transmitted within a period of 24 hours before the vessel departs.

d) Comply with the requirements and file format established in the "Guidelines with the technological specifications for the transmission to the Digital Window of the transport document in maritime traffic", issued by the General Customs Administration (Administración General de Aduanas), which can be consulted on the Service Tax Administration (Servicio de Administración Tributaria) Portal.

e) Once the information is transmitted, the Digital Window will send the maritime transportation company an electronic validation acknowledgment.

f) The modification of the data may be carried out as many times as necessary according to the following:

1. In the case of imports, before the importer, through their customs agent, customs agency or accredited legal representative, presents the merchandise for dispatch and the automated selection mechanism is activated.

In the case of bulk merchandise, the gross weight will be modified even after the automated selection mechanism is activated.

2. In the case of exports, the data that may have been transmitted electronically before setting sail may be modified, or when, in accordance with Article 89 (LA: Art. 89) of the Law, the customs declaration (pedimento) would have been rectified.

Once the Digital Window sends the acceptance message to the maritime transportation companies or those authorized by them, the corresponding transport document number must be declared in the customs declaration (pedimento).

For the purposes of this rule, in cases of fortuitous event or force majeure that prevents the transmission from being carried out, the provisions of the Digital Window Contingency Program will be followed, which can be consulted on the Service Tax Administration (Servicio de Administración Tributaria) Portal.

The maritime transportation companies or those authorized by them must make the transmission referred to in this rule, to the Digital Window, to the extent that the computer systems are enabled in each customs of the country, which will be announced on the Service Tax Administration (Servicio de Administración Tributaria) Portal.

Law 6 (LA: Art. 6), 7 (LA: Art. 7), 20-III, VII (LA: Art. 20), 36-A-I (LA: Art. 36A), 89 (LA: Art. 89), Regulation 19 (RLA: Art. 19), General Rules of Foreign Trade (RGCE) 2.4.4. (RGCE 2020: Regla 2.4.5), 3.1.21. (RGCE 2020: Regla 3.1.21)