RULE 1.9.17: ELECTRONIC AIR WAYBILL

For the purposes of the provisions of articles 6 (LA: Art. 6), 7 (LA: Art. 7), 20, sections II and VII (LA: Art. 20), 36 (LA: Art. 36) and 36-A (LA: Art. 36A) of the Law, it will be as follows:

International freight forwarders and courier companies must transmit to the Digital Window the electronic document with the information regarding the merchandise they transport consigned in the House Air Waybill, without the need to present the air waybill to customs, for which, they may choose to provide the information in Spanish or English.

In the case of importation, the information referred to in the previous paragraph must be transmitted within the following periods:

I. For all those flights coming from abroad from countries in North America, Central America, the Caribbean and South America (north of Ecuador), the information must be transmitted between the moment it is generated and until the moment of taking off from the last airport abroad with destination to national territory; and

II. For all those flights from countries other than those indicated in the previous section, the information must be transmitted between the moment it is generated and up to 4 hours before the arrival of the plane at the first airport in national territory.

For export, the information of the House Air Waybill, referred to in the second paragraph of this rule, must be transmitted between the moment it is generated until before the merchandise is removed from the controlled premises. The courier and parcel companies must transmit said information, between the moment it is generated, up to one hour after the plane takes off to foreign countries.

The notice referred to in articles 7, second paragraph (LA: Art. 7) of the Law and 5 of the Regulation (RLA: Art. 5), must be transmitted electronically.

In order to carry out the electronic transmission referred to in the second paragraph of this rule, international freight forwarders and courier companies must be registered with the Carrier Harmonized Alphanumeric Code (Código Alfanumérico Armonizado del Transportista) under the terms and conditions indicated in rule 2.4.4. (RGCE 2020: Regla 2.4.5)

The information that appears in the House Air Waybill must be transmitted through the Digital Window, in accordance with the provisions of the "Guidelines for the electronic transmission of the House and Master Cargo Manifest and Air Waybills to the Digital Window" issued by the General Customs Administration (Administración General de Aduanas), which can be consulted on the Service Tax Administration (Servicio de Administración Tributaria) Portal, with the following information:

I. Transmitter (Carrier Harmonized Alphanumeric Code (Código Alfanumérico Armonizado del Transportista), username and password).

II. House Air Waybill Number.

III. Birthplace.

IV. Destination place.

V. Reference Master Air Waybill number.

VI. Name and address (street and number, city, and country) of the Shipper.

VII. Name and address (street and number, city, and country) of the Consignee.

VIII. Carrier Harmonized Alphanumeric Code (Código Alfanumérico Armonizado del Transportista) Agent Code.

IX. Scheduled takeoff location.

X. Scheduled takeoff date and time.

XI. Estimated place of arrival.

XII. Estimated date and time of arrival.

XIII. Type of Movement (import, export, or transshipment).

XIV. Origin currency.

XV. Information for each merchandise heading:

a) Consecutive merchandise.

b) Product description.

c) Number of pieces.

d) Gross weight.

e) Net weight.

f) Complementary information (handling information), only declared if it is dangerous merchandise, diplomatic bag, live animals, human remains, etc.

XVI. Total number of pieces.

XVII. Merchandise description.

XVIII. Total gross weight.

The data that have been transmitted electronically to the Digital Window through the House Air Waybill may be rectified as many times as necessary, until before the transmission of the aerial cargo manifest in which the Master Air Waybill related to the House Air Waybill is declared..

For the purposes of articles 6 (LA: Art. 6), 20, section VII (LA: Art. 20) and 36-A, section I, subsection b) (LA: Art. 36A) of the Law, in the case of imports, once the Digital Window sends the acceptance message, the corresponding transport document number must be declared in the customs declaration (pedimento).

Law 6 (LA: Art. 6), 7 (LA: Art. 7), 20-II, VII (LA: Art. 20), 36 (LA: Art. 36), 36-A-I-II (LA: Art. 36A), Regulation 5 (RLA: Art. 5), General Rules of Foreign Trade (Reglas General del Comercio Exterior) 2.4.4. (RGCE 2020: Regla 2.4.5)